101 Ways to Use a Virtual Assistant
BOOKKEEPING
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preparing
and sending invoices to clients
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entering
monthly transactions into bookkeeping software
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reconciling
bank, credit card, and other account statements
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sending
reminders for paying bills on their due dates
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writing and
preparing checks to be signed to pay bills
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entering
business card data into a database
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sending an
introductory letter to new prospect leads
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sending
scheduled marketing pieces to clients and prospects
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calling
people for missing contact information
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sending fax
and email broadcasts
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designing
and printing brochures and business cards
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creating
flyers, price lists, and other marketing documents
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laying out,
printing, and mailing regular client newsletters
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printing
labels using company logos or clip art
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performing
an internet search for an item or piece of information
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editing or uploading new information to a website
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email & mail
management
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responding
to routine email requests
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forwarding
items of importance to the client for attention
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tracking and
forwarding urgent issues while client is out of town
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preparing
packages and mailing out products as orders arrive
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sending out
the appropriate sales brochures for inquiries
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creating
marketing reports
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preparing or
updating resumes and introduction letters
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reviewing
resumes and summarizing each in a short biography
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sorting
resumes for a job according to pre-arranged criteria
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preparing
PowerPoint slides from sketches of diagrams and charts
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marketing
research
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monitoring
periodicals and clipping articles of interest
-
visiting the
library to copy specific articles
SECRETARIAL SERVICES
-
confirming
upcoming appointments
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scheduling
or rescheduling appointments
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getting
directions for a meeting or appointment
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storing
back-up computer tapes for safekeeping
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tracking
birthdays, anniversaries, and other important dates
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coordinating
air travel, car rental, and hotel reservations
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receiving
phone calls while a client is out of town
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forwarding
important messages that require immediate attention
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retrieving
voice messages and responding to routine requests
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receiving
and handling faxes while a client is out of town
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typing
handwritten notes from a meeting or seminar
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typing
letters, printing on stationery, addressing, and mailing
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proofreading, editing, and checking spelling / grammar
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laying out
larger documents